Tech Features

Navigating the Challenges of Hybrid Document Management

Published

9 months ago

December 31, 2024

By Mustafa Al Binni, Partner Manager – Middle East, PFU (EMEA) Limited, A RICOH Company

Many businesses, despite their efforts to go paperless, still have a significant volume of legacy documents that exist in paper form. As can be imagined, converting these contracts, records and legal paperwork into digital formats can create bottlenecks – especially when employees need to access both paper and digital documents.

In today’s multigenerational workforce, digital natives must work besides older generations who are more comfortable with physical documentation. Not all workers are ready to adapt to completely paperless systems either.

Scanners provide a bridge, allowing teams to continue working with paper while contributing to a digital-first ecosystem.

Document management challenges

Even in paperless offices, the transition phase can be slow if proper document scanning systems aren’t in place. Employees waste time searching for physical documents, processing them manually, or moving between systems. Moreover, not all offices have a consistent process for document scanning and storage. If documents aren’t digitized systematically, it can lead to inefficiencies. Employees spend time looking for documents across both digital and physical formats, which increases frustration and slows workflows.

Even when documents are scanned, inconsistent formats (e.g., PDF vs. Word vs. images) or poor-quality scans can make document retrieval and editing a hassle, limiting productivity.

What’s more many organizations face difficulties organizing and indexing scanned documents effectively. A digitized document is only as good as its searchability. Without the right tags, metadata, and OCR (Optical Character Recognition) to make them searchable, digitized documents can still be lost in the shuffle.

Often, scanned documents end up being saved in a variety of places (local hard drives, cloud storage, email attachments), making it difficult to find information quickly. This decentralization can lead to bottlenecks, as employees struggle to find what they need. Managing different versions of documents across paper and digital formats creates confusion. Employees might unknowingly use outdated information, causing errors or inefficiencies.

Data Privacy and Security

In certain industries, legal or compliance requirements demand that paper documents be retained for specific periods. While businesses strive for digital transformation, they also have to ensure compliance with these regulations, creating a hybrid system of paper and digital that can lead to inefficiencies and security risks.

Mismanaged digital files can be just as problematic as misplaced physical ones. Without proper document management systems in place, critical data might get lost or exposed to security vulnerabilities, creating bottlenecks in information access and productivity.

With the rise of remote and hybrid work, document access and sharing can become complicated if companies still rely on physical documentation or poorly organized digital systems. Scanning physical documents and making them accessible in the cloud can streamline collaboration and reduce these bottlenecks.

A lack of clearly defined access control can also lead to bottlenecks, where employees don’t have access to necessary documents or struggle with permissions on digital platforms. Document scanners, combined with smart document management systems, can ensure that the right people have access to the right documents at the right time.

Manual scanning without automated processes can introduce human error. Missed pages, poor quality scans, and forgotten documents can disrupt workflows and contribute to inefficiencies.

Many paperless offices don’t fully leverage automation when scanning and storing documents. If documents are manually scanned without automation for tagging, organizing, and uploading to the right place, it creates delays.

Streamlining Clunky Workflows

Without a streamlined document management process, employees can spend significant amounts of time looking for documents, manually organizing them, and trying to manage both paper and digital systems. This represents a major inefficiency that bottlenecks work and productivity.

Even with a document management system in place, employees across generations may not be fully trained in its use, leading to delays in accessing or processing documents.

Scanners with OCR (Optical Character Recognition) capabilities ensure that scanned documents are fully searchable, enabling quick retrieval of information. Automation tools built into scanners can categorize and route documents to the right places automatically, eliminating human error and saving time.

Modern scanners create standardized, high-quality digital copies of paper documents, ensuring they are easy to read, organize, and retrieve. By integrating these tools with document management systems, companies can eliminate version control issues and centralize file storage.

Scanners serve as a crucial bridge for hybrid workflows, allowing employees to digitize physical documents quickly and make them accessible across teams and locations, both locally and in the cloud. This is especially critical for remote teams or distributed offices. Scanners with advanced features can also enhance document security, ensuring that sensitive information is encrypted, safely stored, and complies with regulatory requirements.

Scanners—especially those with advanced automation, searchability, and security features—can act as the essential bridge between the physical and digital worlds, eliminating inefficiencies and enabling a smoother, more productive office environment.

Tech Features

Sustainable AI Practices Driving Ethical and Green Tech

Published

1 month ago

August 12, 2025

Integrator Web-Editor

By Mansour Al Ajmi, CEO of X-Shift

Sustainable AI practices are no longer optional—they are essential for shaping technology that benefits both people and the planet. As artificial intelligence transforms industries from healthcare to transportation, the challenge is to ensure its growth is ethical, environmentally responsible, and socially inclusive. This means addressing not only energy efficiency and carbon reduction but also governance, fairness, and long-term societal impacts.

Why Sustainable AI Practices Go Beyond the Environment?

AI is now deeply embedded in investment strategies, medical diagnostics, media platforms, and public infrastructure. While reducing energy usage is vital, true sustainability also requires ethical governance and the elimination of bias.

For example, biased training datasets can unintentionally reinforce social inequality. Studies, such as those from the MIT Media Lab, have shown that some AI systems perform poorly with diverse populations, highlighting the risk of discrimination. Addressing this means conducting regular algorithmic audits, enforcing transparency, and ensuring diverse representation in AI development teams.

The Environmental Impact of AI

Training advanced AI models consumes enormous computational resources. The process can generate carbon emissions equivalent to hundreds of long-haul flights. To counter this, tech leaders are investing in renewable energy and designing energy-efficient processors and cooling systems.

However, sustainable AI practices should become the default, not the exception. From sourcing materials responsibly to rethinking hardware infrastructure, the focus must be on green innovation by design.

Embedding Sustainability at the Strategic Core

Sustainable AI practices work best when integrated into an organization’s core strategy. Aligning AI solutions with the UN’s Sustainable Development Goals (SDGs) can directly support climate action, reduce inequalities, and promote responsible consumption.

In the Middle East, initiatives like Saudi Arabia’s Vision 2030 and the UAE Strategy for Artificial Intelligence demonstrate how sustainability and AI can align with national priorities. These strategies not only meet ethical standards but also deliver competitive advantages, building consumer trust and fostering innovation.

Governance for Responsible AI

Strong governance is key to ensuring sustainable AI practices are upheld. Regulatory frameworks, such as the European Union’s AI Act, guide transparency, accountability, and fairness.

Governance should enable innovation while preventing harm. Public-private partnerships, global cooperation, and industry alliances are critical to creating ethical, scalable, and resilient AI ecosystems.

Preparing the Workforce for the AI Era

McKinsey estimates that AI adoption could displace up to 800 million jobs by 2030. Sustainable AI practices must include reskilling and upskilling initiatives to ensure inclusive economic growth.

By investing in training programs, organizations can help employees transition to new roles in AI-related fields. This proactive approach strengthens workforce agility and supports long-term resilience.

Leadership’s Role in Driving Sustainable AI Practices

AI can significantly advance sustainability goals, from optimizing supply chains to reducing environmental waste. Companies like Unilever are already using AI to achieve greener operations, proving its real-world potential.

Yet leadership commitment is essential. Executives must set measurable goals, model ethical behavior, and integrate sustainability into company culture. This ensures that sustainability is not a side project but a core business value.

The Shared Responsibility for a Sustainable AI Future

Creating a sustainable AI future requires collaboration between individuals, corporations, and governments. Citizens should stay informed and question how AI affects them. Companies must embed sustainability into their AI strategies, while governments need to establish policies that encourage responsible innovation.

By acting now, we can ensure AI evolves as a force for good—advancing technology without sacrificing ethics, equity, or environmental stewardship.

Check out our previous post on WHX Tech 2025 to Drive Global Digital Health Transformation

Tech Features

Epicor CMO Kerrie Jordan to Drive Global Marketing Growth

Published

1 month ago

August 12, 2025

Integrator Web-Editor

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Kerrie Jordan - Epicor — Kerrie Jordan – Epicor

Epicor CMO Kerrie Jordan has been appointed to lead the company’s global marketing strategy. This move marks a pivotal moment in the enterprise software leader’s expansion. Epicor, known for its industry-specific solutions for the make, move, and sell economy, announced the news on August 12, 2025, in Dubai.

Jordan brings a rare combination of senior product innovation and strategic marketing expertise. She will strengthen the Epicor brand, expand market reach, and deepen customer engagement worldwide.

Epicor CMO Kerrie Jordan Brings Product and Market Expertise Together

Vaibhav Vohra, Epicor President and Chief Product & Technology Officer, eVaibhav Vohra, Epicor President and Chief Product & Technology Officer, emphasized the importance of the appointment.

“Kerrie’s ability to connect product strategy with market execution makes her an ideal fit. Her leadership has already shaped our Cognitive ERP vision, and we’re excited to see her bring that same energy and insight to our marketing efforts.”

Since joining Epicor in 2023 as Group Vice President of Product Management and ISV Partner Programs, Jordan has advanced the company’s Cognitive ERP roadmap. This AI-driven approach turns ERP from a system of record into a system of action and insight, empowering supply chain businesses to operate smarter and faster.

A Vision for Accelerated Innovation and Growth

In her new role, Jordan will unite product innovation, analytics, and go-to-market strategies to accelerate customer time-to-value. She will also foster innovation and support Epicor’s global expansion.

“I’m honored to expand my role at Epicor,” Jordan said. “Epicor is at the forefront of enabling essential businesses to thrive through AI-driven, connected technologies. I look forward to amplifying our impact, building stronger relationships with customers and partners, and driving growth across global markets.”

A Career Built on Technology Leadership

Before joining Epicor, Jordan served in senior product marketing positions at Oracle. She developed strategies for enterprise software solutions and helped drive adoption. Earlier in her career, she led strategic marketing programs for technology clients during her consulting roles at global marketing firms.

Jordan is a recognized voice in cloud ERP, digital transformation, and supply chain innovation. She hosts Epicor’s “Manufacturing the Future” podcast, which features industry leaders discussing trends shaping manufacturing and supply chain sectors. She is also a Forbes Tech Council contributor. Jordan holds a Bachelor of Science in Marketing from Santa Clara University in California.

Epicor’s Commitment to Industry-Focused Growth

Epicor has served customers across automotive, building supply, distribution, manufacturing, and retail for more than 50 years. The company’s solutions are tailored to industry needs and adaptable to fast-changing market conditions.

Check out our previous post on WHX Tech 2025 to Drive Global Digital Health Transformation

Tech Features

In-Hand Comfort Meets Elegant Design – A UI You’ll Love and Performance You Can Count On– Meet Oppo’s Reno 14 Series!

Published

1 month ago

August 11, 2025

Integrator Web-Editor

Oppo Reno 14 Series promotional collage highlighting design and performance

Reviewed By Srijith KN
Device Reno 14F 5G

In today’s crowded smartphone market, very few devices make a lasting impression from the first hold. The Oppo Reno 14 Series does exactly that. Its rounded front design, sharp edges, and striking Iridescent Mermaid finish give it a premium look that stands out. At just 7.42 mm thick and 187 g, with aluminium-framed edges, it feels light yet sturdy in the hand.

The 6.57-inch LTPS OLED display offers a 120 Hz Full HD+ experience with HDR10+ support and a peak brightness of 1,200 nits. While the brightness could be slightly higher, the rich colour tones make it ideal for streaming and gaming. The high refresh rate ensures smooth scrolling and responsive visuals.

Display & Performance in the Oppo Reno 14

Powered by the Snapdragon 6 Gen 1 mobile platform, paired with 12 GB of RAM and 512 GB of UFS 3.1 storage, the Oppo Reno 14 Series delivers fluid performance. Everyday tasks, multitasking, and gaming feel effortless. Even after a month of use, there’s no lag, and the phone remains cool under pressure.

The signal reception is equally reliable, performing well even in remote mountain regions. For gamers, the combination of smooth frame rates and strong connectivity makes it a dependable choice.

Camera Setup Built for Creativity

The Oppo Reno 14 Series brings a 32 MP front camera and a triple rear camera system (50 MP + 8 MP + 2 MP). It supports 4K 60 fps HDR video recording, delivering sharp and vibrant footage. Oppo’s image processing handles lighting well, although the AI can occasionally produce slightly artificial tones. When it dials back the processing, the results are impressively natural.

Selfies from the front camera are detailed, making it a strong option for content creators. AI-powered tools such as AI Eraser, AI Reflection Remover, AI Unblur, AI Recompose, and AI Perfect Shot add versatility. Beyond photography, features like real-time translation and cloud-based voice transcription offer extra value.

Battery Life & Charging Speed on the Oppo Reno 14

Battery performance is one of the standout features. The massive 6,000 mAh battery easily lasts over a day of heavy use. Paired with 80 W fast charging, it goes from 0% to 100% in just 40–50 minutes, reducing downtime significantly.

Software and User Experience

Running on ColorOS 15, the interface is polished and responsive. The design is intuitive, though it comes with pre-installed apps that many users may want to remove for a cleaner setup. The combination of IP69 water and dust resistance, strong haptics, and a promised five years of major updates enhances its long-term value.

Verdict: A Strong Contender in Its Price Range

The Oppo Reno 14 Series blends premium design, solid performance, long battery life, and camera versatility into a package that offers excellent value. Whether for everyday use, creative projects, or gaming, it meets a wide range of needs without compromise.

For readers who enjoyed this review, check out our previous feature on Sustainable Tech: How Globant Shapes a Greener Tomorrow to see how innovation is shaping the tech industry.