Tech Features
Navigating the Challenges of Hybrid Document Management
By Mustafa Al Binni, Partner Manager – Middle East, PFU (EMEA) Limited, A RICOH Company
Many businesses, despite their efforts to go paperless, still have a significant volume of legacy documents that exist in paper form. As can be imagined, converting these contracts, records and legal paperwork into digital formats can create bottlenecks – especially when employees need to access both paper and digital documents.
In today’s multigenerational workforce, digital natives must work besides older generations who are more comfortable with physical documentation. Not all workers are ready to adapt to completely paperless systems either.
Scanners provide a bridge, allowing teams to continue working with paper while contributing to a digital-first ecosystem.
Document management challenges
Even in paperless offices, the transition phase can be slow if proper document scanning systems aren’t in place. Employees waste time searching for physical documents, processing them manually, or moving between systems. Moreover, not all offices have a consistent process for document scanning and storage. If documents aren’t digitized systematically, it can lead to inefficiencies. Employees spend time looking for documents across both digital and physical formats, which increases frustration and slows workflows.
Even when documents are scanned, inconsistent formats (e.g., PDF vs. Word vs. images) or poor-quality scans can make document retrieval and editing a hassle, limiting productivity.
What’s more many organizations face difficulties organizing and indexing scanned documents effectively. A digitized document is only as good as its searchability. Without the right tags, metadata, and OCR (Optical Character Recognition) to make them searchable, digitized documents can still be lost in the shuffle.
Often, scanned documents end up being saved in a variety of places (local hard drives, cloud storage, email attachments), making it difficult to find information quickly. This decentralization can lead to bottlenecks, as employees struggle to find what they need. Managing different versions of documents across paper and digital formats creates confusion. Employees might unknowingly use outdated information, causing errors or inefficiencies.
Data Privacy and Security
In certain industries, legal or compliance requirements demand that paper documents be retained for specific periods. While businesses strive for digital transformation, they also have to ensure compliance with these regulations, creating a hybrid system of paper and digital that can lead to inefficiencies and security risks.
Mismanaged digital files can be just as problematic as misplaced physical ones. Without proper document management systems in place, critical data might get lost or exposed to security vulnerabilities, creating bottlenecks in information access and productivity.
With the rise of remote and hybrid work, document access and sharing can become complicated if companies still rely on physical documentation or poorly organized digital systems. Scanning physical documents and making them accessible in the cloud can streamline collaboration and reduce these bottlenecks.
A lack of clearly defined access control can also lead to bottlenecks, where employees don’t have access to necessary documents or struggle with permissions on digital platforms. Document scanners, combined with smart document management systems, can ensure that the right people have access to the right documents at the right time.
Manual scanning without automated processes can introduce human error. Missed pages, poor quality scans, and forgotten documents can disrupt workflows and contribute to inefficiencies.
Many paperless offices don’t fully leverage automation when scanning and storing documents. If documents are manually scanned without automation for tagging, organizing, and uploading to the right place, it creates delays.
Streamlining Clunky Workflows
Without a streamlined document management process, employees can spend significant amounts of time looking for documents, manually organizing them, and trying to manage both paper and digital systems. This represents a major inefficiency that bottlenecks work and productivity.
Even with a document management system in place, employees across generations may not be fully trained in its use, leading to delays in accessing or processing documents.
Scanners with OCR (Optical Character Recognition) capabilities ensure that scanned documents are fully searchable, enabling quick retrieval of information. Automation tools built into scanners can categorize and route documents to the right places automatically, eliminating human error and saving time.
Modern scanners create standardized, high-quality digital copies of paper documents, ensuring they are easy to read, organize, and retrieve. By integrating these tools with document management systems, companies can eliminate version control issues and centralize file storage.
Scanners serve as a crucial bridge for hybrid workflows, allowing employees to digitize physical documents quickly and make them accessible across teams and locations, both locally and in the cloud. This is especially critical for remote teams or distributed offices. Scanners with advanced features can also enhance document security, ensuring that sensitive information is encrypted, safely stored, and complies with regulatory requirements.
Scanners—especially those with advanced automation, searchability, and security features—can act as the essential bridge between the physical and digital worlds, eliminating inefficiencies and enabling a smoother, more productive office environment.
Tech Features
Beyond the Transaction: Elevating the Standard for Customer Trust in the AI Era
By: Debo Zhang, CEO at HONOR GCC
In the hyper-competitive consumer technology sector, the launch of a flagship device is often treated as the finish line. However, true brand leadership is forged not in the showroom, but in the months and years that follow. At HONOR, we view the point of purchase not as a conclusion, but as day one of a long-term partnership with our users.
As we aggressively push the boundaries of intelligent hardware—from integrating Agentic OS to setting new benchmarks in physical durability and battery density—we recognize that advanced specifications represent only half of the premium equation. The other half is an unyielding commitment to the customer’s lifecycle experience. If a brand fails to support its users when they need it most, the underlying technological advancements lose their meaning.
Operationalizing Community Care
Our commitment to giving back to the GCC community dictates our operational investments. We do not just build resilient devices; we build resilient support networks designed to remove the friction of long-term ownership. Our recurring monthly Service Days are not promotional events—they are structural community investments.
By deliberately absorbing operational costs—such as completely waiving labor fees for expert repairs and offering complimentary professional device cleaning and disinfection—we ensure that maintaining a premium device remains accessible. We view ongoing device care, including free system upgrades and screen film replacements, as a fundamental responsibility rather than a secondary revenue stream.
Respecting the User’s Time and Individuality
True leadership in customer service also requires a profound respect for the user’s time and individuality. Recognizing that our customers’ lives are deeply integrated with their technology, we have designed our after-sales operations to adapt to the user, rather than forcing the user to adapt to us. Offering complimentary return shipping for repairs and providing complimentary gifts when repair timelines are extended are direct measures to eliminate inconvenience.
Furthermore, we understand that a smart device is a highly personal extension of the user. Incorporating free laser engraving and custom art back films into our regular service offerings transforms a standard maintenance visit into an opportunity for users to refresh and personalize their technology.
As the Middle East accelerates its digital transformation, consumers are demanding more than just innovation; they demand reliability, accountability, and respect. HONOR’s rapid growth across the region proves a fundamental business truth: when a technology brand prioritizes post-purchase empowerment and community care over short-term transactional gains, sustainable market leadership naturally follows.
Tech Features
Beyond Bandwidth: The Internet Foundations Behind the Next Wave of Digital Growth
By Dr Chafic Chaya, Regional Manager, Public Policy and Government Affairs, Middle East, RIPE NCC
A business launching an artificial intelligence service rarely thinks about Internet routing. A company moving its applications to the cloud does not normally ask whether its country has deployed IPv6. And when consumers make a digital payment, stream content or access an online government service, they certainly do not think about where networks exchange traffic. They notice these things mainly when something fails.
For many years, discussions around digital infrastructure focused primarily on coverage and speed. Connecting more people and businesses, expanding fibre networks and increasing mobile broadband capacity were natural priorities. Those objectives remain important, but they are no longer sufficient.
As economies become increasingly dependent on cloud computing, artificial intelligence, digital financial services, connected industries and online government services, another question is becoming just as important: can the Internet infrastructure underneath these services scale securely and remain resilient when disruption occurs?
The next phase of digital competitiveness will therefore require us to look beyond bandwidth.
From connectivity to capability
The Internet is becoming the operating environment for entire economies. Factories depend on connected systems. Financial institutions depend on real-time transactions. Governments deliver essential services digitally. Businesses increasingly rely on cloud platforms located across different networks and jurisdictions. Artificial intelligence adds another layer of demand through large-scale data processing, distributed computing and machine-generated traffic.
Connectivity is moving beyond simple availability toward quality, reliability, affordability and resilience. This shift matters because digital innovation can only scale when the underlying infrastructure scales with it.
A country may have excellent broadband coverage, but businesses will still face limitations if networks cannot exchange traffic efficiently, if addressing resources constrain future growth, if routing is vulnerable to errors or attacks or if international connectivity depends on too few pathways.
This is why digital infrastructure needs to be understood as an ecosystem rather than simply as a collection of telecom networks.
Telecom operators are essential, but no network operates alone
Telecom operators remain central to this ecosystem. They make substantial investments in fibre, mobile networks, backbone infrastructure and international capacity. Continuing those investments is essential as traffic grows and businesses demand faster and more reliable services.
But the Internet is fundamentally a network of networks. Its resilience depends not only on individual operators, but also on how networks interconnect with one another and how effectively the wider technical ecosystem functions.
Internet Exchange Points allow networks to exchange traffic locally, while data centres bring content and computing resources closer to users. Submarine cables and terrestrial routes provide international connectivity. The Domain Name System enables users to find services, and Internet Protocol addresses allow billions of devices and services to communicate. Routing systems determine how information travels between networks. Weakness in any of these layers can affect the services built above them.
This is an important distinction. Building a resilient digital economy cannot be the responsibility of telecom operators alone. It requires cooperation between network operators, Internet service providers, data centres, cloud platforms, governments, regulators and the technical community.
The invisible foundations of scalability
Some of the most important investments in the Internet receive relatively little public attention.
The Internet Protocol version 6 (IPv6) is one example. IPv6 is the latest version of the Internet Protocol. As the supply of IPv4 addresses has long been exhausted at the global level, IPv6 provides the much larger pool of Internet addresses needed for the Internet to continue expanding and for new digital services and technologies to grow, while reducing dependence on increasingly complex mechanisms used to extend the life of IPv4. For businesses, governments and operators planning for millions of additional connected devices, cloud workloads and digital services, IPv6 should increasingly be considered basic infrastructure for future growth rather than an optional technical upgrade.
Another example is routing security. Every day, networks around the world exchange information about how Internet traffic should reach its destination. Mistakes or malicious announcements can redirect traffic or make services unreachable. Resource Public Key Infrastructure (RPKI) provides a mechanism that helps network operators verify whether a network is authorised to announce particular Internet address resources.
Local interconnection is equally important. When two networks operating in the same market can exchange traffic locally through efficient interconnection and Internet Exchange Points, data may no longer need to travel thousands of kilometres through another country and a different jurisdiction before returning to nearby users. The result is lower latency, greater efficiency and improved resilience.
Internet measurement completes the picture. Policymakers and operators need reliable data to understand how traffic flows, where connectivity is concentrated, where dependencies exist and how networks react during disruptions. You cannot strengthen what you cannot see.
Resilience has a cost, but so does fragility
One of the harder questions is economic. Network redundancy costs money, as do alternative international routes. Maintaining multiple upstream connections, deploying security measures, training engineers and continuously upgrading infrastructure all require investment.
In competitive markets, operators understandably need to balance these investments against commercial realities. The solution, however, cannot simply be to minimise infrastructure costs.
Digital dependency changes the calculation. When banking, healthcare, government platforms, logistics, cloud services and business operations depend on continuous connectivity, the economic impact of prolonged disruption can quickly outweigh the cost of building greater resilience.
Failures across interconnected digital systems can cascade into other sectors. For governments and businesses, resilience should therefore increasingly be treated as an investment characteristic, not simply as an emergency response.
The objective is not to eliminate every possible failure, as no network can guarantee that. Instead, the goal is to avoid unnecessary concentration, introduce diversity wherever practical, continuously improve security and ensure that systems can recover quickly.
The Middle East is moving from adoption to infrastructure maturity
Saudi Arabia and the United Arab Emirates provide a useful example. The lesson is that Progress tends to occur when policy attention, technical capacity building and implementation by network operators reinforce one another. Infrastructure transformation is rarely achieved through regulation alone, nor through technology alone. It requires sustained cooperation between policymakers and the people who actually operate networks.
The race to build AI capacity is attracting billions of dollars in investment across our region and around the world. But compute without connectivity cannot deliver value. Connectivity without resilience cannot guarantee continuity. And infrastructure without cooperation cannot scale indefinitely. The strongest digital economies will therefore not simply be those with the most infrastructure. They will be those with Internet ecosystems that are open, interconnected, secure, scalable and resilient enough to support whatever comes next
Tech Features
When power becomes the bottleneck, efficiency becomes capacity

Kayvan Karim, Programme Director of MSc Software Engineering, School of Mathematical and Computer Sciences, Heriot-Watt University Dubai
For the past few years, the AI infrastructure race has largely been measured in scale: more GPUs, larger data centres and greater power capacity. That expansion is continuing, but the economics are beginning to change. Competitive advantage may increasingly depend not only on securing additional power, but on extracting more useful AI work from the power already available. Part of the reason is a change like AI demand. We are moving from relatively simple prompt-and-response systems towards agents that can reason across multiple steps, call tools, inspect results, revise plans and continue working autonomously. Anthropic’s latest Economic Index notes that Claude usage is increasingly shifting towards long-running agentic tasks and that more computationally intensive conversations tend to be associated with higher-value outputs.
This transition could have significant implications for infrastructure demand. A chatbot might generate one answer to one prompt. An agent performing a software-development, research or business task may invoke a model dozens of times, maintain a large context, call external tools and generate many intermediate reasoning steps before producing an outcome. Demand may therefore grow in two ways: more people using AI and more inference, model calls, and tokens processed for each task. Major AI laboratories are already working on this efficiency problem. OpenAI says one of its primary inference objectives is to serve more tokens from the same hardware, using techniques including scheduling, caching, kernel optimisation and improved model implementation. It also describes GPT-5.6 as being trained to accomplish more work per token. Google DeepMind is pursuing a similar direction: its Gemini 3.6 Flash was designed for scaled agentic workloads and uses fewer output tokens than its predecessor on several evaluations. In contrast, its recent agentic video system reduced token consumption by up to 88% for that workload.
Other approaches address efficiency at the model architecture level. DeepSeek-V3, for example, uses a Mixture-of-Experts design with 671 billion total parameters but activates 37 billion per token, so only part of the network is used for each computation. Meta has similarly worked on inference efficiency through grouped-query attention and more efficient tokenisation; the Llama 3 tokeniser was reported to require up to 15% fewer tokens than Llama 2 for equivalent text. Taken together, these approaches show that model capability is increasingly being developed alongside the cost of delivering it.
Model-level efficiency, however, is unlikely to remove the infrastructure constraint on its own. Global data-centre electricity consumption was approximately 415 TWh in 2024, according to the International Energy Agency, and its base case projects this to reach around 945 TWh by 2030. AI is expected to drive most of that growth. Efficiency is therefore improving while aggregate demand continues to rise. One reason is the Jevons, or rebound, effect: efficiency improvements reduce the resources required for each unit of work, but lower costs can also encourage greater overall use. If agents become much cheaper to operate, organisations may respond by deploying more of them, running them for longer, or applying them to tasks that were previously uneconomic. Efficiency can reduce the compute required for an individual task while still increasing total demand.
That increased demand meets infrastructure that cannot expand as quickly. Models and software can improve quickly, but grids, substations, transformers and power-generation infrastructure usually have much longer development cycles. The IEA notes that while a data centre can sometimes be developed within two or three years, the broader energy infrastructure required to support it often involves longer planning and construction periods. Where grid capacity is constrained, each available megawatt becomes a more valuable production resource. The amount of power available remains important, but so does the amount of useful computation that can be produced within that power envelope.
That changes how we should understand capacity. Improvements in accelerator performance, model architecture, workload scheduling, caching, utilisation and inference software can increase computational output without increasing a site’s electrical connection. OpenAI’s recently reported Jalapeño inference hardware illustrates the direction of travel: the company says the chip can deliver more AI work per unit of power while increasing throughput and reducing latency. Efficiency can therefore act as a form of virtual capacity. If two operators each control 100 MW, but one can consistently deliver substantially more useful AI work within that power envelope, their nominal capacity may be identical while their productive capacity is not.
The same constraint applies to physical space and cooling. AI systems are concentrating more computational power into individual racks, increasing both power density and heat output. Packing more accelerators into the same building only creates useful capacity if the electrical and thermal infrastructure can support them. This is one reason liquid cooling is moving from a specialist technology towards a more central part of AI data-centre design. Microsoft, for example, has introduced a closed-loop chip-level cooling architecture that it says eliminates evaporative water consumption for cooling and could avoid more than 125 million litres of water annually per data centre. The example also shows why power, cooling, water use and rack density cannot be treated independently.
The same shift creates a measurement problem. Power Usage Effectiveness, or PUE, has been valuable for showing how much facility energy is required beyond the electricity IT equipment consumes. It does not, however, measure whether that IT equipment is producing useful work efficiently. Uptime Institute’s 2025 survey placed average PUE at around 1.54 and noted that the headline industry figure had changed little for six years. Uptime has consequently argued for productivity measures that relate computational work to energy consumption. For AI inference, tokens per kilowatt-hour might offer one operational measure. Still, even that is incomplete: an efficient model that solves a task in 1,000 tokens may be more valuable than one generating 10,000. A more useful long-term measure may therefore be useful AI work per unit of energy, water and infrastructure.
Capacity will remain essential. The AI industry will continue to build larger data centres, secure new power supplies and deploy large quantities of computing hardware. As agentic systems create more persistent inference demand and physical resources become harder to expand, however, efficiency may increasingly determine the productive value of that capacity. Operators that can support more useful computation within the same power, cooling, water, and space constraints can accommodate more workloads without waiting for equivalent growth in physical infrastructure.
For AI infrastructure, installed megawatts will remain a headline measure. The more consequential measure may increasingly be how much useful AI work those megawatts can support.
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